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One might be led to believe that profit may be the main objective in a small business but in reality it is the cash flowing in and out of a business which will keep the doors open. The concept of profit is considerably narrow and only talks about expenses and income at a certain point in time. Cashflow, on the other hand, is more dynamic in the sense that it is concerned with the movement of profit and out of a business. It is concerned with enough time of which the movement of the amount of money takes place. Profits do not necessarily coincide with their associated dollars inflows and outflows. The web result is that funds receipts often lag cash payments and while profits may be reported, the business may experience a short-term money shortage. For this reason, it is vital to forecast cash flows along with project likely income. In these terms, it is important to discover how to convert your accrual income to your cash flow profit. You need to be in a position to maintain enough cash readily available to run the business, but not so much concerning forfeit possible earnings from different uses.

Why accounting is needed

Help you to operate better as a business owner

Make timely decisions
Know when to hire a team of employees
Understand how to price your products
Discover how to label your expense items
Helps you to determine whether to broaden or not
Helps with operations projected costs
Stop Fraud and Theft
Control the largest problem is internal theft
Reconcile your books and stock control of equipment
Raising Capital (enable you to explain financials to stakeholders)
Loans
Investors
What are the Best Practices in Accounting for SMALLER BUSINESSES to address your common ‘pain points’?
Hire or check with CPA or accountant
What is the best way and how often to get hold of
What experience are you experiencing in my industry?
Identify what’s my break-even point?
Can the accountant measure the overall value of my business
Can you help me grow my company with profit planning techniques
How can you help me to prepare for tax season
What are some special considerations for my particular industry?

To succeed, your company should be profitable. All of your business objectives boil right down to this one inescapable fact. But turning a profit is easier said than done. In order to boost your bottom line, you have to know what’s going on financially always. You also need to be committed to tracking and understanding your KPIs.
What are the common Profitability Metrics to Monitor in Business — key performance indicators (KPI)

Whether you decide to hire an expert or do it yourself, there are some metrics that you need to absolutely need to keep tabs on at all times:

Outstanding Accounts Payable: Outstanding accounts payable (A/P) shows the total amount of cash you currently owe to your suppliers.
Average Cash Burn: Average money burn is the rate at which your business’ cash balance is going down on average each month over a specified time period. A negative burn is a superb sign because it indicates your business is generating cash and growing its funds reserves.
Cash Runaway: If your business is operating baffled, cash runway can help you estimate how many months it is possible to continue before your business exhausts its cash reserves. Similar to your cash burn, a poor runway is an effective sign that your business keeps growing its cash reserves.
Gross Margin: Gross margin is a percentage that demonstrates the full total revenue of one’s business after subtracting the costs connected with creating and selling your company’ products. This is a helpful metric to identify how your revenue compares to your costs, allowing you to make changes accordingly.
Customer Acquisition Cost: By knowing how much you spend typically to acquire a new customer, it is possible to tell how many customers you need to generate a profit.
. Customer Lifetime Value: You should know your LTV to be able to predict your future revenues and estimate the full total number of customers it is advisable to grow your profits.
Break-Even Point:How much do I need to generate in revenue for my company to make a profit?Knowing this number will highlight what you should do to turn a revenue (e.g., acquire more buyers, increase prices, or lower operating expenses).
Net Profit: This can be a single most important number you have to know for your business to be a financial success. If you aren’t making a profit, your company isn’t likely to survive for long.
Total revenues comparison with last year/last month. By monitoring and comparing your whole revenues over time, you can make sound business decisions and set better financial goals.
Average revenue per employee. It’s important to know this number to enable you to set realistic productivity goals and recognize methods to streamline your business operations.
The next checklist lays out a suggested timeline to deal with the accounting functions that will retain you attuned to the procedures of one’s business and streamline your taxes preparation. The precision and timeliness of the amounts entered will affect the key performance indicators that drive organization decisions that require to be made, on an everyday, monthly and annual basis towards profits.
Daily Accounting Tasks

Review your daily Cashflow position which means you don’t ‘grow broke’.
Since cash may be the fuel for your business, you won’t ever want to be running near empty. Start your entire day by checking how much cash you have on hand.
Weekly Accounting Tasks

2. Record Transactions

Record each transaction (billing consumers, receiving cash from customers, paying vendors, etc.) in the correct account daily or weekly, depending on volume. Although recording transactions manually or in Excel linens is acceptable, it is probably simpler to use accounting computer software like QuickBooks. The benefits and control far outweigh the price.

3. Document and File Receipts

Keep copies of most invoices sent, all dollars receipts (cash, check and credit card deposits) and all cash payments (cash, check, charge card statements, etc.).

Start a vendors record, sorted alphabetically, (Sears under “S”, CVS under “C,”and so on.) for easy access. Create a payroll file sorted by payroll date and a bank statement document sorted by month. A common habit is to toss all paper receipts right into a box and try to decipher them at tax moment, but if you don’t have a small level of transactions, it’s easier to have separate data files for assorted receipts kept structured as they come in. Many accounting software systems enable you to scan paper receipts and avoid physical files altogether

4. Review Unpaid Expenses from Vendors

Every business must have an “unpaid suppliers” folder. Keep an archive of each of your vendors that includes billing dates, amounts owing and payment due date. If vendors offer discounts for early payment, you really should take advantage of that should you have the cash available.

5. Pay Vendors, Sign Checks

Track your accounts payable and have funds earmarked to cover your suppliers on time to avoid any late fees and maintain favorable relationships with them. If you are able to extend due dates to net 60 or net 90, the better. Whether you make payments on line or drop a sign in the mail, keep copies of invoices delivered and received using accounting application.